Monthly Archives: July 2015

Boys Brigade, ICONZ and Scouts Groups

The Connexional Office has recently been made aware of a new Memorandum of Understanding developed by Boys Brigade and ICONZ which appears to have been in use since January 2012.

The agreement sets out a number of responsibilities of the Church which is running the Brigade or ICONZ unit which purports to throw the responsibility and liability for any issues raised in respect of the Brigade or unit on to the Church for all local events.

The Church’s liability covers have been developed on the understanding that the responsibility for Boys Brigade and associated groups rested with them and it would be helpful to know if the Parish you are associated with are operating Brigade units (or Scout groups or similar) so that the Connexional Office can determine how we need to have our insurance covers respond.

Accordingly we would be grateful if you would let us know if your parish have an operating Boys Brigade, ICONZ or Scouts group.

We would be helped if you could let us know the name of the parish, the name of the group and the approximate number of young people involved. Send the information to judea@methodist.org.nz.  The Subject line of the e-mail should be Boys Brigade, ICONZ and Scouts Groups.

 

HELP to Complete Tier 3 and 4 Annual Accounts

Any entity Methodist Church entity who elects to prepare Tier 3 and 4 needs to complete their annual accounts using the new financial reporting standards that are appropriate to them.

Although we have developed an Excel template to use, some treasurers are finding the experience difficult.  We do appreciate that this is a big change and it does affect all registered charities in New Zealand.  The Methodist Church has decided to early adopt these standards on the basis that it is what we will be required to complete under the Charities Act and the sooner we get on board and using them the better.

The accounting staff within the Connexional Office are also busy adopting the Tier 3 standards and changing to meet the new environment.  Between them they have appropriately 40 sets of accounts to prepare and finalise within a short period of time.  While we will continue to some limited support to entities such as answering simple questions we are unable to complete the annual accounts for you within the time frames we have.

We have put in place a contract accountant to help entities who need to complete their accounts in the new format but would prefer someone to undertake the work.  The cost of this service will be no more $500.00 plus GST, if necessary.  This allows a maximum of 8 hours work and no more (1 full day of chargeable time).

The outcome will be that you will receive a set of annual accounts using the Methodist Church Tier 3 or 4 template ready for approval at the next parish council meeting.

What we will need.

  • We will need to be supplied with a profit and loss account and a balance sheet as at the 30 June 2015 and 2014. While the 2014 accounts are not essential, they will be helpful.
  • A trial balance as at 30 June 2015 and 2014.
  • We will need information that we can use to input into complete the Entity Information worksheet and the Statement of Service Performance.
  • If we believe that we are not able to prepare the annual accounts for you given the information received, we will inform you of this and the reason why.

What we will do.

  • Quickly check the balances on your balance sheet and profit and loss account for reasonableness. THIS IS NOT AN AUDIT OR REVIEW OF THE ACCOUNTS.  What this means is that we will look at the bank account balances to make sure they are OK, we will check balances in MTA, Church Building and Loan Fund, Check rateable values of land and buildings, etc.  If there are issues, we will refer those issues to you.  If they are quick fixes and that can be dealt with quickly then we will do them without reference back to you.
  • We will transfer the information from the supplied information to the Excel template
  • Format the template to make sure all of the information is being printed correctly and recorded correctly.
  • Peer review the work being done.
  • Produce a Adobe PDF copy of the final accounts.

Output

  • A completed Excel spreadsheet will be sent to you;
  • A copy of your annual accounts in an Adobe PDF format will be sent to you.

If you wish to use this service, please contact Peter van Hout (peterv@methodist.org.nz) and he will ask the contract accountant to make contact with you.

Depreciation rates for Tier 3

A couple of questions have been raised about depreciation rates to use for certain asset types when completing Tier 3 accounts.  Here is a list of depreciation rates we use within the Board of Administration.  If there are items  that are missing, then let me know,  and I will find it and add it to the list.  All depreciation is undertaken using straight line depreciation.  Please note that for Tier 4 annual accounts you do not put depreciation into the accounts as Tier 4 is purely cash accounts.

 

Asset Type
in Xero
Description
Type
Rate
Plant Air Conditioning Systems SL 6.50%
Plant Air conditioning systems (in use 24 hours per day) SL 10.00%
Equip Audio and Video Systems – default rate SL 24.00%
Comput Backup Units for Computer Systems SL 30.00%
Build Buildings with reinforced concrete SL 3.00%
Build Buildings with with timber framing SL 2.00%
Equip Cameras – Hand Held SL 24.00%
Furn Carpets (other than modular tile construction) SL 24.00%
Furn Chairs – Office SL 10.00%
Comput Computer Equipment (default class) SL 30.00%
Soft Computer Software SL 30.00%
Equip Dehumidifier SL 17.50%
Furn Desks SL 8.00%
Equip Dictating Machines SL 40.00%
Equip Dishwasher SL 18.00%
Furn Drapes – Building Fitout SL 17.50%
Equip Fax machines SL 24.00%
Blg Fence(Wooden) SL 6.50%
Furn Filing Cabinets SL 8.00%
Furn Furniture (Loose) SL 15.00%
Plant Heat Pump SL 7.00%
Comput Laptops SL 30.00%
Equip Mobile phones SL 50.00%
MV Motor Vehicles SL 18.00%
Equip Musical Instruments SL 15.50%
Comput Network servers SL 30.00%
Furn Office Furn & Fittings – Default Class SL 10.00%
Paint Paintings and Drawings SL 6.50%
Part Partitions (non-load bearing SL 6.50%
Comput Personal Computers SL 30.00%
Equip Photocopiers SL 24.00%
Piano/Organ SL 5.50%
Equip Postal Franking Machines SL 15.50%
Comput Printers for computers SL 24.00%
Furn Tables SL 12.50%
Plant Telephone Systems SL 18.00%
Equip Telephones – handsets – portable SL 40.00%
Equip Televisions SL 24.00%
Furn Trolleys SL 10.00%
Equip Vacum cleaner – Commercial SL 24.00%
Equip Vacum cleaner – Residential Type SL 40.00%
Equip Video Projectors SL 24.00%

Tier 3 and 4 – Answers and Questions

Sorry for the later notice but had some IT issues that took half the day to resolve.  I will be online between 7.00pm and 8.00pm tonight to answer question to the Tier 3 and 4 financial reporting template.  I will also run another one next week and will let you know about that tomorrow.

Here is the link for tonight:

Tier 3 and 4 Financial Reporting – Questions and Answers

Mon, Jul 20, 2015 7:00 PM – 7:30 PM New Zealand Standard Time
Please join my meeting from your computer, tablet or smartphone.

https://global.gotomeeting.com/join/178884037

You can also dial in using your phone.

United States : +1 (646) 749-3131

Access Code: 178-884-037

Tier 4 Online Workshop-Friday 17 July 2015

I have a couple of requests for another Tier 4 Workshop so will run on THIS Friday night (Friday 17 July) starting at 7.00pm.  It will last for about an hour.  For those of you will questions about completing your Tier 4 accounts, next Monday night (20 July), I will be online between 7.00pm and 8.00pm to answer questions.

Send me an e-mail so I know who is coming online and i will send you a link to log on.

Peter van Hout (email:  peterv@methodist.org.nz)