On 31 October 2018, Peter van Hout from the Board of Administration (as a member of the AllChurches Bureau) has a meeting with the Inland Revenue Department. If you have issues that you would like to have aired with the Inland Revenue Department that concerns the activities of the Church, please email Peter van Hout directly by 12 October.
Over the last couple of years staff within the Connexional Office have had to deal with concerns expressed by congregational members that the Inland Revenue Department has rejected donations paid to the Church by them. While it has not been a major concern within the wider Church we have reflected upon the advice we have sent out to the wider Connexion and have updated our information with the help of the Inland Revenue.
Attached to this email are three documents, which are the same, other than the language within them. One is in English, one is in English with Tongan translation and the other is English with a Samoan translation.
The documents listed below are the latest information we have available and if followed should allow for the smooth processing of tax donation receipts for the tax year ending 31 March 2018.
If a congregational member has an issue, we would appreciate a note regarding it with the details and the Connexional Office will follow it up with the IRD. However, final resolution of the matter is between the IRD and the congregational member, but we will attempt to ensure the system works for all parties concerned.
If we can be of further assistance, please let Peter van Hout in the Connexional Office know.
There may be times when you need to enter a GST return for a month that is NOT the current GST month and you need to change the dates. This can be done but you need to change the “Covering Period From” and the “Covering Period To” dates on the GST form that is presented when you log into the GST System. These are highlighted below.
Please note that ALL entities that report to the Conference of the Methodist Church of New Zealand are registered under one GST return. All Methodist entities are REQUIRED to lodge a GST return in the Methodist Church GST system on a monthly basis ON or BEFORE the 25th of each month.
For those of you using Xero, you need to deal with the GST return in Xero, finalise it for the month and then enter the GST information from Xero into the Methodist Church GST system. At present there is no automatic way of transferring the GST information from Xero to our GST system.
“Catching up” on GST returns going back more than two months is not considered acceptable to the IRD and may also not be allowed by the Church.
Proposed amendments to the Charities Act, being considered right now by a Government Administration Select Committee, would appear to remove the ability of charities to appeal any decisions of the Chief Executive of the Department of Internal Affairs.
The proposed changes have not been communicated clearly nor have they involved the sector as part of a consultation exercise to gain sector support. But it’s not too late, we have until this Friday to stop this happening.
The specific impact of this change is that charities lose their ability to appeal decisions of the Chief Executive of the Department of Internal Affairs, who can decide, for example, to refuse access to the charities register, to amend the register, or that the financial statements of a charity fail to comply with a financial reporting standard.
The proposal would remove an important check and balance on the power of the Chief Executive and, in doing so, move further away from a partnership relationship between the community sector and government.
The Government must stop this ongoing process of undermining the charity sector, and the important work charities do to respond to community needs, as they see them, much more efficiently than government, and in innovative and nimble ways. Allowing charities to do that allows them to form an important glue that holds our society together.
We have received a number of e-mails with invoices either attached to them or embedded in the e-mail. We believe that they are fake and it would appear that someone has used the data from Charities Services to send the invoices out. DO NOT PAY THEM.
The Connexional Office have received a number of phone calls in recent weeks from the IRD wanting to confirm if a parish is part of the Methodist Church or the person signing the donation receipt is known to the Methodist Church. In most cases we are able to confirm them but for some we have rejected as we are unable to confirm the details.
The Connexional Office does have a form (in PDF and Word format) that parishes and other entities are able to use for donation receipts. These comply with the requirements of the Income Tax Act.
Wendy or Peter in the Connexional Office are able to send you these.
Reimbursement rates for travel have changed from 1 March 2015. The ‘flat rate’ of $0.39 cents per kilometer for unlimited travel without the need to keep a log book as set up in Information Leaflet No. 25 (Presbyter Stipends and Allowances) has changed to $0.41 per kilometer.
In some situations you may have purchased second-hand goods to use in the Church to make taxable supplies for GST purposes but didn’t pay GST on the purchase because the seller wasn’t GST registered. The good news is you can still claim a GST credit as long as the goods were located in New Zealand at the time of purchase and you have sufficient records of your purchase.
You may consider buying second-hand items for the Church to save money. Even if the seller isn’t GST registered you can still make a claim for GST.
Alice purchased a number of second-hand chairs to use in the Church.
She bought the chairs for $160 at a garage sale.
To calculate the GST amount to claim as a credit she would use the following formula: purchase price x 3 ÷ 23 = GST credit that can be claimed $160 x 3 ÷ 23 = $20.86
Alice can claim this amount on the next GST return, as long as she’s kept sufficient records of the purchase.
Second-hand goods are commonly defined as goods previously used and paid for by someone else. In the context of GST, second-hand goods don’t include:
- new goods
- primary produce – unless previously used
- goods supplied under a lease or rental agreement
- goods which contain gold, silver or platinum in any degree of purity.
- Second-hand goods purchased from an associated person
When purchasing second-hand goods from associated people, the GST credit you can claim is treated differently. I will not worry about this aspect but please be aware that an associated person can include:
- companies controlled by the same persons
- companies and persons with a 25% or greater interest in the company
- partnerships, partners and associates of partners
- relatives by blood, marriage or adoption, to the second degree (including people in a de facto relationship)
- trustees of a trust and persons who have benefited or are eligible to benefit under the trust
- trustees and the settlor of a trust, except where the trustee is a charitable or non-profit body
- trustees of two trusts that have a common settlor
- two persons who are each associated with a third person.
If you purchase second-hand goods from someone who isn’t GST registered, you won’t be given a tax invoice to support your GST claim. In this case you must record the:
- name and address of the supplier
- date of purchase
- description of the goods
- quantity of goods
- price paid.
- What are the GST implications of conducting a lottery, raffle, sweepstake or prize competition?
Answer (Taken from an IRD document)
- A person who is GST registered (like the Methodist Church and all the parishes, synods and other entities within the group registration) need to account for GST on any lottery, raffle, sweepstake or prize competition they conduct. This could include an unincorporated body or association (like a Parish or Synod).
- Overall, GST must be calculated on the amount paid by the participants in the lottery (money coming in), raffle, sweepstake or prize competition, less the amount of all prizes paid or payable in money (cash as a prize).
- For lotteries, raffles and sweepstakes, GST needs to be accounted for in the GST period that the drawing or determination of the result of the lottery, raffle or sweepstake is done.
- Input tax (the GST on the purchase of the goods and/or services) can be claimed for any GST component of the cost of goods or services that are purchased and used for the making of a taxable supply of the prize competition services. The special deeming provision under s 20(3K) applies to non-profit bodies and ensures that a non-profit body can claim input tax an all goods and services that relate to non-exempt supplies.
Can a supplier claim an input tax deduction for non-cash prizes?
- If non-cash prizes in a lottery, raffle, sweepstake or prize competition are donated goods or services, then no input tax deduction is available to the supplier as no GST component was paid for the prize.
What are the practical implications for a person running a raffle, lottery, sweepstake or prize competition?
- Running a raffle, lottery, sweepstake or prize competition has a number of GST implications.
- In the case of the Methodist Church, which is registered for GST on a group basis, the raffle, lottery, sweepstake or prize competition is GST registered, the ticket or competition fee price includes GST, and GST will need to be paid on the value of the total amount of tickets sold or fees paid, less any cash prizes paid or payable. This may mean that you may need to have a separate chart of account code for lottery and raffle proceeds, to ensure that these funds are treated as being subject to GST, as opposed to other fundraising funds which may be treated as GST-exempt.
- Input tax credits may be claimed on costs associated with running a raffle, lottery, sweepstake or prize competition.
10. There may potentially be tax invoicing requirements (see s 24). However, if the consideration for the supply does not exceed $50, a tax invoice is not required to be provided (s 24(5)).
11. The following example explain the application of the GST provisions.
12. The Sunnytown Parish is a Methodist Parish and is GST registered as it is part of the group registration of the Methodist Church.
13. As part of its annual fundraising the Parish runs a raffle, selling tickets for $2 each. The raffle prizes include a family ferry voucher (donated by a ferry company), $100 cash, a massage voucher (donated by the local day-spa) and a basket of food items (purchased by the Parish and paid for in cash). The raffle is drawn at the end of August 2014.
14. The raffle is a “lottery” and, therefore, “gambling” for the purposes of the GST Act. The Parish, in conducting the raffle, is a supplier of gambling services for GST purposes. As the Parish is GST registered, it must account for GST on this fundraiser.
15. The time of supply is the date at the end of August 2014 on which the raffle is drawn. GST on the raffle must be accounted for in the GST return for the GST period in which that date falls (August 2014).
16. The consideration for the raffle is the total amount received from ticket sales, minus the $100 paid as a cash prize. Input tax can be claimed for the grocery items purchased by the Parish. No input tax can be claimed for the donated prizes (i.e., the ferry voucher and the massage voucher).
I have received a couple of e-mails from people asking about GST on rebuild costs associated with parsonages/ministers housing. Residential accommodation is an exempt supply for GST purposes.
Without going into detail on the matter, GST is NOT charged on residential accommodation and therefore the GST included in the costs to maintain the residential accommodation, such as rates, power, phones, repairs and maintenance, capital costs, etc. are not able to be claimed backed on the GST return.
Residential accommodation is a “dwelling” which embraces premises occupied as a person’s principal place of residence. The “person” does not have to be the owner of the property. The term “person” is generic.