Here is a flyer that the Connexional Office have produced to make you think about cyber security, backups and the things that can be done to make yourself, the Parish (or any other entity within the Church) safe. This will help to minimise risks while being connected to the internet and the world wide web.
Ata mārie koutou!
You may have noticed in the last E-messenger newsletter that the Church now have documents available on the Methodist Church of New Zealand website to help Care for Our People Manaakitia ā Tātou Tāngata.
Please would you let everyone know that this page is active and information is available for them to use.
The templates available so far are for Emergency Response Plans and the Connexional Office will notify you when new material is released (which will be no more than once a month).
Just a note to remind you that the annual parish statistics information can be completed online through the GST System. The person who would normally file the monthly GST information will have the user name and password. Information on this has already been sent out.
If you require a paper based form then ask Wendy Kier for one and she will send you are copy. The completed M2 Form is due to be with Wendy by Friday 18 August 2017.
Board of Administration – 50 Langdons Road
Saturday 10 June 2017
We have finalised the date and times of a Christchurch based workshops.
Session 1 – Saturday 10 June 2017 – 9.00am to 11.00am
- Beginner Topics on Xero, Management Reporting and Financial Reporting at Year End plus questions and answers
Session 2 – Saturday 10 June 2017 – 1.00pm to 4.00pm
- Advanced Topics on Xero and Financial Reporting at End of Year plus questions and answers
We would appreciate people wanting to attend to one of the sessions to let us know which session they wish to attend by e-mailing either firstname.lastname@example.org or email@example.com by 30 April 2017.
Please let us know of any questions or topics you would like to address at any of the sessions. We will send out a detailed agenda before the date of the workshop.
While the cost of attending the workshops are free, the Board of Administration is not in a position to cover attendee’s accommodation and travel costs. If this is an issue for some attendees, please talk to your parish or synod.
Car parking at Langdons Road should not be an issue. There is parking in the front of the building, in behind the building and also on the Road. Access into the building will only be via the front entrance. The back entrance will be locked and secure.
We are also looking at using Microsoft Skype to live broadcast the workshops for those who are interested but cannot attend. More on that later.
Tea, coffee and water will be made available.
We are aware, that historically Parishes, have setup new bank accounts for specific projects. With the increased use of Bank of New Zealand (BNZ) internet banking and the Xero accounting software, we are encouraging Parishes to consolidate the number of bank accounts held. The Connexional Office does not believe that Parishes require multiple bank accounts to administer their funds and it will make the Cash Flow Statements and Tier 4 Statement of Receipts and Payments a little less time consuming.
If funds are to be set aside for a specific purpose or project, we recommend the setting up of a Methodist Trust Association deposit rather than an individual or new bank account. This ensures the Parish has the funds kept separate from the general Parish bank account and interest is earned on the deposit.
For Parishes who do not use BNZ internet banking (that the BNZ offers at no cost to the Parish), this facility allows you to make electronic payments, download bank transactions, print out bank statements if need be and check account balance information at any time. The internet banking rules comply with the Methodist Church signatory requirements, which is two authorised people must authorise any payment from the bank account. If you would like to utilise this facility, please contact Sarah Andrews (e-mail firstname.lastname@example.org) for further information. The BNZ will waive the usual monthly fee if the completed form is sent from the Connexional Office.
We have received a number of e-mails with invoices either attached to them or embedded in the e-mail. We believe that they are fake and it would appear that someone has used the data from Charities Services to send the invoices out. DO NOT PAY THEM.
Attached are two notices about processing of Connexional Payroll over the Christmas and New Year period.If you are not the right person to receive this but you know who is, could you pass it on please.
There are two notices. One for Fortnightly Payroll and one for Monthly Payroll.
There are three Conference decisions which may impact upon a number of entities within the Church and so I wish to highlight them as early as possible so that there is a no surprises approach if the Board of Administration seeks to set your entity within Xero or we assign an accountant to undertake the end of year financial reporting for your entity.
The relevant decisions are:
• In the event of an entity within the Methodist Church not supplying the appropriate financial reports by the due dates for the current and previous financial year, then Conference asks the General Secretary to make arrangements with that entity to transfer their accounting system to Xero (or other approved accounting system) commencing from the new financial year.
• If the entity is already using Xero and still does not prepare and send annual financial statements in accordance with the standards necessary to comply with Church Law, then Conference asks the Board of Administration to prepare accounts. The cost of preparation and filing will be charged directly to the entity.
• Conference notes that the financial information required to be completed and returned on the M4 Form need NOT be completed if the same information is contained in the Notes to the Accounts of the annual financial statements.
25 November 2015
The Methodist Church of New Zealand’s (the Church) insurance provides cover to the Church for damage caused to its property. When that damage was caused by the negligence or lack of appropriate oversight by somebody who has hired the Church premises for their own purposes, the Church’s insurer has the right of subrogation (claiming against) that person or organisation for the costs met by our insurer.
To protect those persons and groups using Church owned property, it is strongly recommended that the groups with a regular booking for the property be required to have a public liability insurance policy and that those more casual users be encouraged to take out such a cover.
Parishes should ensure that appropriate wording directing users to the need to have public liability cover is included in any hire agreement.
It is also timely to remind parishes that material owned by tenants but stored within Church owned premises is not covered by the Church’s insurance cover. We can only provide insurance cover for assets and property owned by the Church.
Methodist Church of New Zealand
The Connexional Office has recently been made aware of a new Memorandum of Understanding developed by Boys Brigade and ICONZ which appears to have been in use since January 2012.
The agreement sets out a number of responsibilities of the Church which is running the Brigade or ICONZ unit which purports to throw the responsibility and liability for any issues raised in respect of the Brigade or unit on to the Church for all local events.
The Church’s liability covers have been developed on the understanding that the responsibility for Boys Brigade and associated groups rested with them and it would be helpful to know if the Parish you are associated with are operating Brigade units (or Scout groups or similar) so that the Connexional Office can determine how we need to have our insurance covers respond.
Accordingly we would be grateful if you would let us know if your parish have an operating Boys Brigade, ICONZ or Scouts group.
We would be helped if you could let us know the name of the parish, the name of the group and the approximate number of young people involved. Send the information to email@example.com. The Subject line of the e-mail should be Boys Brigade, ICONZ and Scouts Groups.