From the 1 January 2019 the way report related party transactions will change so care will be required. For Tier 3 and 4 reporting entities, the simple word “significant” will be removed from WHAT is required to be reported in the performance reports. While this may seem a simple change the effects may be quite dramatic. After the “annual audit season” is over, Peter van Hout will rewrite the related party document to reflect the changes but in the meantime, to understand what is required in the performance reports (financial statements) see this link…..Related Party Transactions
For all Methodist entities that report to the Conference of the Methodist Church of New Zealand, a copy of the Performance Report (your annual financial statements) needs to be with the Connexional Office by 5.00pm Thursday 12 October.
If you are NOT able to meet this deadline, please inform the Connexional Office.
Please remember that you are also required to lodge your approved Performance Report with Charities Services as part of the Annual Return. This needs to be done by 31 December 2017.
Christine has started up a checklist for people when they are preparing their end of year financial statements for the Church. Click on the link below.
If you have anything to add to the checklist, we would welcome your feedback to either Peter or Christine in the Connexional Office.
|One of the obligations of being a registered charity is reporting to Charities Services every year so you remain registered. Charities Services are running a seminar and its free.|
|If you’re a new charity, a new committee member or even an experienced one, join Charities Services for an overview of Annual Reporting to Charities Services for Tier 3 and Tier 4 charities, next Tuesday 27 June at 12pm (approx. 45 minutes).
If you’re confident with the annual reporting process, or if you’re a Tier 1 or 2 charity, this webinar may not be for you as we’ll be covering the basics. But feel free to forward this invitation to anyone else who may be interested.
Which tier is your charity?
Before registering, make sure you know what tier your charity needs to report to. Check out the information on their website.
Can’t make it?
The webinar recording, handout and links to other helpful information will be published on the Charities Services website and linked to on their Facebook page after the webinar (28 June 2017). So you don’t need to ask them for a copy.
They will also send an automated email the following day (28 June 2017) to everyone who registered for the webinar with this information (even if you didn’t attend), so if you can’t make the live event, feel free to register anyway.
Board of Administration – 50 Langdons Road
Saturday 10 June 2017
We have finalised the date and times of a Christchurch based workshops.
Session 1 – Saturday 10 June 2017 – 9.00am to 11.00am
- Beginner Topics on Xero, Management Reporting and Financial Reporting at Year End plus questions and answers
Session 2 – Saturday 10 June 2017 – 1.00pm to 4.00pm
- Advanced Topics on Xero and Financial Reporting at End of Year plus questions and answers
We would appreciate people wanting to attend to one of the sessions to let us know which session they wish to attend by e-mailing either firstname.lastname@example.org or email@example.com by 30 April 2017.
Please let us know of any questions or topics you would like to address at any of the sessions. We will send out a detailed agenda before the date of the workshop.
While the cost of attending the workshops are free, the Board of Administration is not in a position to cover attendee’s accommodation and travel costs. If this is an issue for some attendees, please talk to your parish or synod.
Car parking at Langdons Road should not be an issue. There is parking in the front of the building, in behind the building and also on the Road. Access into the building will only be via the front entrance. The back entrance will be locked and secure.
We are also looking at using Microsoft Skype to live broadcast the workshops for those who are interested but cannot attend. More on that later.
Tea, coffee and water will be made available.
Charities Services is kicking off its Lunchtime Webinar Series with an introduction to the Statement of Service Performance on 13 April 2017 at 12.00pm. IT IS FREE.
The Statement of Service Performance is a non-financial statement required under the new financial reporting standards and it’s important that you know how to use it well. In this webinar we will explain:
- how to make the Statement of Service Performance work for your charity;
- what outputs and outcomes are; and
- how you can use the Statement of Service Performance to celebrate your charity’s successes.
What’s a webinar and how does it work?
A webinar is a seminar or presentation that is delivered online.
You can participate in these sessions from your computer or any mobile device (smart phone or tablet) and it’s free. You just need a reliable internet connection. We also recommend using the internet browser Google Chrome.
All webinars start at 12.00pm and run for approximately 1 hour, unless specified.
We will be talking for around 30 minutes and at the end of the presentation, we will answer some of your questions. The final webinar will be published on our website and can be viewed any time.
Date: 13 April 2017
Time: 12.00pm – 1.00pm
Location: Anywhere with a reliable internet connection
People in the Lower North Island may be interested in this Workshop. Topics include:include:
- Charities Commission
- Responsibilties of Volunteers
- Health & Safety in Employment Act
- Protecting Church Buildings and Assets
- Mission Travel Insurance
- Clergy Allowance and Tax
- Key Staff and Succession Planning
- Armourbearer Insurance
- XRB Accounting Standards
- Christian Savings
- Panel Discussion
Peter van Hout will be a speaker (XRB Accounting Standards). He will remain in Wellington on the Tuesday evening and if there is enough interest he will be happy to arrange an evening meeting with Treasurers to discuss Xero and other financial reporting concerns.
The link to the above named Workshop is: CLICK ME
If you would like Peter to run a two or three hour workshop on Xero and Financial Reporting then e-mail him directly (firstname.lastname@example.org) by the end of March please.
The XRB and Charities Services invite you to join them for this free webinar.
Designed for accountants and preparers of annual accounts of small charities adopting Tier 3 and Tier 4 standards, this webinar will cover:
- How the not-for-profit standards fit into the overall financial reporting framework in New Zealand;
- Differences between the current and former financial reporting requirements;
- Some detailed aspects of the Tier 3 and Tier 4 standards; and
- New assurance requirements for charities.
Charities Services has so far received more than 500 financial reports. Learn from the regulators about some common misunderstandings to make sure you can provide compliant financial reports for your clients.
We will be running more webinars for charities in the near future on selected topics. Be sure to keep an eye out for these.
Webinar dates and times:
Tuesday 26 July 2016 at 10.00am-11.30am
Tuesday 26 July 2016 at 1.00pm-2.30pm
Wednesday 27 July 2016 at 7.00pm-8.30pm
Register in advance on the XRB website (click here).
We have received a number of inquires regarding local women’s fellowships and the need to have the financial transactions incorporated into a set of parish financial statements each financial year.
Each registered charity (for the Methodist Church that means every parish) needs to prepare financial statements which incorporate ALL of the activities of the registered charity (the parish).
As a local women’s fellowship is “attached” to a local parish are its activities are closely aligned with those of the parish, the financial transactions of a local women’s fellowship need to be incorporated into the parish financial statements each financial year. This can be achieved in a number of ways depending on the circumstances of the parish. This be discussed with the accountants in the Connexional Office if need be.
The preparers of the financial statements of the parish should make contact with the local women’s fellowship to obtain the financial transactions or financial statements of the women’s fellowship. The National Executive of the Women’s fellowship have confirmed that the financial year of a local women’s fellowship has been aligned with the the National Executive and parish balance date of 30 June so obtaining the information should not be a problem.
The Annual Financial Accounts for 30 June 2016 are required to be completed and delivered to the Connexional office by the 14th October 2016. This is much later than previous years due to two main reasons, one being that this year is the first year that all registered charities are required by law to have their financial accounts meet the requirements of the Charities Act and secondly, Conference is much earlier. On balance it was felt that we should provide all Methodist entities time to produce their annual accounts as required by the Charities Act.
Annual Financial Account templates have been modified by the Connexional Office to suit the general needs and requirements of Methodist parishes and are available in three different formats for Tier 3 and Tier 4:
- Excel spreadsheet,
- Word document or,
- Xero template (only applies if Xero is used for the parish’s accounting).
The Excel and Word templates can be found on the accounting blog site (accounting.methodist.org.nz) under Resources. There are also the latest XRB guides (as at 24 June 2016) relating to the applicable tier being completed. Also on the same Resources page (http://accounting.methodist.org.nz/?page_id=628) are the instructions on how to complete the new Xero Annual Report template.
- Xero Templates
If you’re using Xero as your accounting software you can use this template to complete the annual financial accounts. In the long term this will be a quick way to complete the financial statements as the balances are drawn directly from the general ledgers in Xero. Therefore there is no need to manually add up each revenue, expense code, etc. However, there is still the need to ensure that the financial statements and the wording within the financial statements relate to your parish.
To use these templates in Xero please email Christinec@methodist.org.nz and she will set you up in Xero and make sure that templates are ready to be used by you. Christine will NOT complete the annual financial statements for you unless you ask her to do so. More on this later.
As stated above these are new templates and although they’ve been tested by the Connexional Office, as with any new system, there will be a few teething issues to be dealt with. As these issues are found we’re feeding them back to Xero support so they can fix them or we may update the standard template to make them work better.
As a result we would suggest that if you’re in the following situations you should be cautious about using the Xero templates:
- Fixed Asset Disposal – If your parish has disposed of fixed assets in Xero’s fixed asset register during the current or previous financial year, the Xero generated journals do not feed into the Statement of Cash Flows
- Those Parishes who were added to Xero in the 2015 Financial Year – When a parish is added into Xero the conversion balance doesn’t feed through properly into the Statement of Cash Flows for the 2015 financial year.
- Comparative Difference if you’re a parish which is reviewed or audited – balances for the 2015 financial year might be different to those produced in the Xero report because the template has been set up for Methodist Parishes as a whole and doesn’t take into account individual differences. This will not be an issue for those parishes who are not reviewed or audited but for those that are, the presentation can be adjusted to suit your parish. This is covered in the Xero guide.
Please email Christinec@methodist.org.nz if you are in any of the above situations and still wish to use the Xero templates.
Excel and Word Templates Tier 3 & 4
The layout is very similar to that used last year but there are some additions/changes to the templates:
- Word Document – This has been created for those who prefer to use Word instead of Excel. In this document, balances and information need to be entered manually into each sheet.
There’s also a Tier 3 Cash Flow Worksheet which accompanies the Tier 3 Word document to help you calculate the cash movements for the Statement of Cash Flows. Once completed the balances need to be manually copied into the Statement of Cash Flows in the word template.
If you prefer to write in the numbers rather than typing them in then you can do that but you still need to make sure all the numbers add and cross add and reconcile correctly.
- Approval of Financial Statements – An approval sheet has been added to the templates to ensure the Parish Steward and the Parish Treasurer are happy with the completed balances in the financial statements. Once this form has been authorised there should be no further amendments to the financial statements.
- “CF Workings” Spreadsheet in the Excel Template– This tab has moved to sit at the end of the sheets that need to be printed off, i.e. beside “Note8-14”. Once the cash flow movements have been entered into this sheet, the balances will still flow through to the Statement of Cash Flows. Please to do not print this sheet and include it with the annual return. It is a workings sheet only and is used only to make the Statement of Cash Flows calculate correctly.
- Alternative Notes – Included this year are alternative notes in the Notes to the Performance Report. Please read these carefully and make sure you understand the requirements. After deciding which note is the most appropriate, delete in Word, (or hide in Excel), the note that does not apply to the parish.
- Content – Again these templates have been created to cover most situations for a high proportion of the parishes. They aren’t specific enough to include every situation for every parish. Please adjust the content to suit your own parish’s needs.
- Presentation – The annual report should be presented as neat and tidy as possible. Once the information in the templates has been finalised, please delete or hide any rows that are empty. Please check the page layout of each sheet so when they’re printed off they will continue to look tidy.
An example of a complete set of an annual financial statements will be posted on the Resources Page of the accounting blog site next week (week beginning 28 June) to help show you what a finished set should look like.
- Help to Complete the Annual Reports
Once again this year we’re offering the services of a contract accountant to assist you in preparing the annual reports. The cost is $500. Please email Christinec@methodist.org.nz if you are interested in this service.
Please remember this is not an audit or review of the accounts it is simply a service to help you compile your annual financial statements.
AUDIT AND REVIEW
Just a reminder that if your operating expenditure as shown on the Statement of Financial performance is over $500,000 but less than $1,000,000 then you will need a review undertaken or you can elect to have an audit.
If the operating expenditure shown in the Statement of Financial performance is over $1,000,000 then you will need an audit.
Both the review and audit will need to be conducted by a qualified person.
The Connexional Office will be checking to make sure that the person signing the review or audit is a qualified person. The people qualified to undertake an audit or review can be found at http://charteredaccountantsanz.com/en/Site-Content/find%20an%20accountant.